Fit for All Rise & Shine summer holiday project partners receive most of HAF funding that is due to them at the end of July, before starting to deliver sessions and after signing a Partnership Agreement and submitting details in the COGA Form and Sample Menus etc. to Children’s Quarter.
The remaining HAF funding is payable when delivery has been completed and on the submission to Children’s Quarter of accurate:
- registers – in the correct format and showing the dates of sessions and the details of children who attended them as specified by the funder. Most groups submit registers on a weekly basis through the course of the Summer. The deadline for the submission of all completed register information is 9 September.
- evaluation materials – including the Fit for All evaluation form, but also comments, artwork, pictures and interviews with, and of, participants, families, volunteers and staff. The dealine for the submission of evaluation material is 16 September.
- financial report and final claim form – which shows how HAF money was spent; explains any over- or under-spend; and how much other funding went into Fit for All in total (including the value of volunteer time and support-in-kind from local businesses etc). The deadlines for the sinancial report and claim form is 16 September.
- Given this information is sent to Children’s Quarter by the deadlines shown above, then final payments will be made by or shortly after 30 September.
- If your registers are in by 23 September and the other information above is supplied to Children’s Quarter by 30 September then final payments should be made but may be significantly delayed.
- If the information above is not provided by 30 September, then final payment cannot be guaranteed.